Registered Reporting Mechanism (RRM)
European Union Electricity Market Glossary


  

"Registered Reporting Mechanism" (RRM) within the REMIT compliance system means a person reporting the trade data (records of transactions and orders to trade), and/or fundamental data, on behalf of a market participant, directly to the Agency for the Cooperation of Energy Regulators (ACER or Agency), and fulfilling the ACER's registration and reporting requirements.

 

The RRM concept is inherently involved with the proces for transactions' and orders' reporting under REMIT and REMIT registration.

RRM

 

Practically, the RRM's function may fulfil organised market places, trade matching and trade reporting systems, including trade repositories, ENTSOs, energy exchangesbrokers, third parties reporting on behalf of a market participant or in some cases the market participant itself.

 

Market participants as well as the entities not being market participants may become a RRM if they fulfill the registration requirements defined by the ACER (all reporting entities must undergo a registration process).

  

It is, therefore, evident, RRMs do not form a homogenous category as it is divided in the two groups featuring different characteristics, namely third-party RRMs and RRMs being wholesale energy market participants.

 

ACER communication of 24 July 2015 indicated, as of that date, there were 34 pre-registered RRM applicants listed and additional third-party RRMs and more than 400 market participant RRMs were being processed in earlier registration phases.

 

The list of pre-registered third party RRMs for the first phase of reporting is constantly updated as new third-party RRM applicants reach the final stages of their application process.

 

On 24 July 2015 ACER approved the first five third-party Registered Reporting Mechanisms (RRMs) under REMIT:

- OMI-Polo Español S.A. (OMIE),

- OMIP - Pólo Português, S.G.M.R., S.A.,

- Nord Pool Spot AS,

- Romanian gas and electricity market operator, OPCOM S.A.,

- EFETnet B.V.,

 

Any reporting entity that submits data to the ACER has to be registered as an RRM.

 

Registration should be completed before the reporting obligation applies at the latest.

 

 

which were followed on 5 August 2015 by ACER's RRM decisions regarding:

- ENTSOG,

- OTE A.S.

- Solien s.r.o.

 

ACER Public Workshop RRM Registration Process of 8 September 2015 expected, as of September 2015, about 50 third-party RRMs.

 

In addition, only about 450 market participants applied to become RRMs, which means that the remainder of 2,702 entities registered at mid-September 2015 as market participants in electricity and gas markets are third-party RRMs' potential clients.

 

The approved third-party RRMs have successfully passed all three RRM registration stages of identification, attestation and testing as stipulated in the RRM requirements.

 

As of 6 April 2016 RRMs' list evidenced 81 entries (see the ACER's website enumerating all listed RRMs).

 

The technical and organisational requirements to be fulfilled by market participants or third parties reporting on their behalf in order to register with the ACER and, thus, report data, are defined in the ACER Requirements for Registered Reporting Mechanisms, including the ACER Technical Specifications for Registered Reporting Mechanisms (RRM).

 

The issuance by the ACER of the RRM Requirements was preceded by the procedure comprised of the following main steps:

- first public consultation on this topic was held in the context of the ACER's public consultation on the technical requirements for data reporting under REMIT from 22 March to 13 May 2013;
- the second public consultation on the RRM Requirements was based on the draft REMIT Implementing Acts published by the European Commission in July 2014, and was launched on 22 July 2014 and lasted until 2 September 2014,
- moreover, a public workshop was held on 16 July 2014 to discuss with stakeholders the public consultation document.

 

The effect of aforementioned efforts - ACER REMIT RRM Registration Requirements - are available here, while access to technical specifications for RRM's interfaces can be granted by ACER after signing with ACER the Non-Disclosure Agreement (NDA).

 

RRM Requirements form an integral part of the REMIT Reporting User Package adopted by ACER.

  

 

Commission Implementing Regulation (EU) No 1348/2014:

 

Recital 9

 

In order to ensure continuous and safe transfer of complete sets of data, the reporting parties should comply with basic requirements in relation to their ability to authenticate data sources, check data for correctness and completeness and to ensure business continuity. The Agency should assess reporting parties' compliance with those requirements. The assessment should ensure a proportionate treatment of professional third parties handling market participants' data and market participants reporting their own data.

 

Article 11

Technical and organisational requirements and responsibility for reporting data

 

1. In order to ensure efficient, effective and safe exchange and handling of information, the Agency shall after consulting relevant parties develop technical and organisational requirements for submitting data. The Agency shall consult relevant parties on material updates of these requirements.

 

The requirements shall:

(a) ensure the security, confidentiality and completeness of information,

(b) enable the identification and correction of errors in data reports,

(c) enable the authentication of the source of information,

(d) ensure business continuity.

The Agency shall assess whether reporting parties comply with the requirements.


Reporting parties who comply with the requirements shall be registered by the Agency.

 

For entities listed under Article 6(4) the requirements listed in the second subparagraph shall be considered as fulfilled.

 

2. Persons required to report data referred in Articles 6, 8 and 9 shall have responsibility for the completeness, accuracy and timely submission of data to the Agency and, where required so, to national regulatory authorities.

 

Where a person referred in the first subparagraph reports those data through a third party the person shall not be responsible for failures in the completeness, accuracy or timely submission of the data which are attributable to the third party.
In those cases the third party shall be responsible for those failures, without prejudice to Articles 4 and 18 of Regulation 543/2013 on submission of data in electricity markets.

 

Persons referred in the first subparagraph shall nevertheless take reasonable steps to verify the completeness, accuracy and timeliness of the data which they submit through third parties.

 

It is mandatory for market participants to initiate the RRM registration process as part of market participant registration under Article 9 of REMIT.

 

The RRM Requirements state as regards the identification of market participants that pursuant to Article 9 of REMIT, all market participant must register with their respective NRAs. The latter must, in turn, provide the registration data to the Agency in order for it to establish a European register of market participants. Information on whether a market participant has the intention to register also as a RRM will be provided as part of the registration of market participants.

 

Those market participants that do not wish to become RRMs, must indicate in Section 5 of the registration form to whom they permanently delegate the reporting of data.

 

As a general rule, a market participant should have a contractual agreement in place with an RRM for delegation of data reporting before it selects this RRM in Section 5 of the registration form (public list of RRMs).

 

Moreover, market participant should be aware that selecting an RRM in Section 5 of the registration form does not confer any legal obligation on that RRM to report on its behalf.

 

Indication of the RRM in Section 5 of the registration form is not required when the delegated party is:

- The counterparty to the transaction, if the delegation applies only to reporting of that particular transaction;

- A TSO in charge of reporting transportation data pursuant to Article 6(2) of the REMIT Implementing Regulation No 1348/2014;

- The organised market place on which the wholesale energy product was concluded;

- ENTSO-E as regards the data referred to in paragraphs (1) and (2) of Article 8 of the REMIT Implementing Regulation No 1348/2014;

- ENTSOG as regards the data referred to in Article 9(1) of the REMIT Implementing Regulation No 1348/2014;

- A TSO in charge of reporting data referred to in Article 8(3) and 9(2) of the REMIT Implementing Regulation No 1348/2014;

- A LNG system operator as regards the data referred to in Article 9(5) of the REMIT Implementing Regulation No 1348/2014;

- A storage system operator as regards the data referred to in Article 9(9) of the REMIT Implementing Regulation No 1348/2014."

 

If at the time of registration a market participant has not yet decided on the delegated party for reporting on behalf of the market participant (concrete RRM), Section 5 of the registration form may be omitted at the first time of registration and filled (updated) only at a later stage.

 

ACER has confirmed in its Q&As that it is not necessary to provide information in Section 5 of the registration form if it is not available yet.

 

The above approach is consistently upheld in Q&As that the ACER is periodically publishing. For example, responding to the question:

 

"A registered market participant would like to report its non-standard contracts. Does this entity need to register as an RRM and fulfill all criteria concerned in order to be able to report its contracts:

(a) for itself and

(b) eventually on behalf of its counterparties?"

 

ACER said:

 

"If a market participant intends to report directly its non-standard contracts (for self-reporting purposes and/or to offer reporting services to others), it should indicate this in the electronic registration form when registering as a market participant with the competent NRA (Section 5 of the registration form 'Intention to become a Reporting Entity').

The RRM registration process will then begin directly from there.

The market participant is required to fulfil all criteria for the RRM as specified in the RRM Requirements document."

 

The registration of market participants under Article 9 of REMIT is controlled by the EU National Regulatory Authorities (NRAs) and therefore approval of registration by relevant NRA may be necessary before RRM registration can commence. 

   

Registration as a RRM becomes effective only when the Agency adds the name of the person who has been registered as a RRM to the Agency's list of RRMs on its website (see here for the list of RRMs). From the date of listing of the RRM on the ACER website, the RRM will be recognised as such.

 

According to Article 8(1) of REMIT, the transaction reporting obligation on the market participant shall be considered to be fulfilled once the required information is received from a person or authority listed in points (b) to (f) of Article 8(4) of REMIT.

 

Market participants may choose either to become an RRM themselves or to use one or more third party RRMs to submit transaction reports to the ACER. Moreover, market participants may delegate the reporting to multiple RRMs, e.g. for different data types.

 

It is important to note that in case of a reporting delegation chain (e.g. counterparty A delegates the reporting to counterparty B, which, in turn, delegates the reporting to C), only the entities submitting data directly to the Agency (C, in the example) must register as a RRM.

 

With respect to more complex reporting delegation chains ACER underlines the role of "permanency" of trading and the "regular basis" thereof for the indication of the RRM in Section 5 of the registration form (Section 5 of the registration form should indicate the RRM that will ultimately report the market participant's data to the Agency).

 

If, however, the counterparties trade only occasionally and without any "permanent" arrangement then this could be seen as reporting on behalf of the counterparty under Article 6(7) of the REMIT Implementing Regulation No 1348/2014 and would not require suppliers placed at the end of the delegation chain to declare the RRM in the registration form as a reporting entity for their trades (see example from ACER REMIT Q&As in the box at the end of this article).

 

It is likely, most transactions will be reported to the Agency through an organised market place, which will provide reports for all market participants active on the market place.

It was therefore underlined that participants should not report any activity they perform on that market place unless they believe that the activity being reported on their behalf is incorrect.  

 

Market participants or third parties on their behalf report details of supply contracts (whether standard or non-standard), derivatives contracts, and transportation contracts concluded outside an organised market place only. In this way contracts  concluded outside an organised market place (within the REMIT meaning) represent the only instance where trade data are to be reported by market participants themselves. This is without prejudice  to the rule that the reporting may also be delegated to third parties.

 

Any activity that a market participant is involved in outside of an organised market place, for example OTC or non-standard contracts, should be reported by the participant through an RRM.

 

The market participant should ensure that the report is submitted only once to the Agency. Overreporting (which may occur when non-reportable contracts are not separated) should also be avoided - such over-reported transactions will typically be rejected by the ACER.

  

ACER expects the market participant's compliance to include, among other things:

- a clear allocation of responsibility for transaction reporting within an organisation;

- appropriate training for staff in transaction reporting;

- appropriate information produced on a regular basis to enable proper oversight of the transaction reporting process;

- testing wherever alternative reporting mechanisms are used;

- appropriate oversight of transaction reporting by compliance, including reviews, as part of the compliance monitoring programme;

- making sure the nature and scale of the reviews and testing is tailored to the activities of the organisation and its transaction reporting arrangements;

- where reliance is placed on reporting by a third party RRM, that periodic checks are carried out to ensure that the transactions are being correctly reported; and

- that testing is comprehensive so that the full reporting process is tested and not just part of it.

 

This means that testing should include making sure that the reports are properly submitted to the Agency.

 

The technical and organisational requirements for the submission of data cover:

(a) to ensure the security, confidentiality and completeness of information,

(b) to identify and correct errors in data reports,

(c) to authenticate the source of information,

(d) to ensure business continuity,

(e) to ensure compliance with the standards and electronic formats defined by the Agency.

 

The rules for the identification of market participants require that all market participants register with their respective Member State National Energy Regulatory Authorities (NRAs).

 

The registration data provided by NRAs to the Agency serve as an input for establishing the European register of market participants.

 

Information on whether a market participant has the intention to register also as a RRM is intended to be provided as part of the registration of market participants. 

 

CEREMP registration manual requires market participant either to select RRM or, as an alternative option, to self-report by registering as a reporting entity.

 

When it comes to applicants other than market participants must identify themselves using the Reporting Entity Registration Tool.

 

They are asked to provide the following information:
- Name of the RRM,
- Address of the RRM,
- VAT Number of the RRM,
- Website address,
- EIC, BIC, LEI, GS1 codes if the RRM has any assigned to it,
- Contact persons.

 

 

ACER REMIT RRM Requirements envision ACER contacts with trade repositories and ARMs that only report data reportable under MiFIR or EMIR, to establish appropriate channels for the provisions of those data.

 

Trade repositories and ARMs actively reporting to the Agency MiFIR and EMIR data and / or data other than those reportable under MiFIR or EMIR, must register with the Agency.

 

The process for the registration of trade repositories and ARMs will, however, be limited to the identification phase and to the assessment of their ability to follow the procedures, meet the standards and submit the data in accordance with the electronic formats established by the Agency.

 

When submitting REMIT trade reports through the means of Registered Reporting Mechanism the proper way for populating the required format fields should be ensured.

 

Generally, market participants need to check whether their RRM(s) use the ACER-specified formats when sending their transaction reports. The issue is not negligible since, as ACER observes, field names and classifications  differ across RRMs.

 

The fundamental point is that the market participant or counterparty on behalf of whom the record of transaction is reported is identified by a unique code.

 

Hence, the reporting field Field No 1 of the trade report standard (i.e. ID of the market participant or counterparty) should in principle contain the LEI, BIC, EIC, GS1/GLN or ACER registration code of the market participant on whose behalf the transaction report is being made.

 

It requires particular attention to ensure for the the use of the type of code exactly the same as the code that has been registered with ACER during the participant registration process.

 

The issue may raise doubts where a third-party reporting agent is used to submit the transaction report on behalf of the market participants, but according to ACER TRUM field No 1 identifies the market participant and not the reporting agent.

  

The problematic issue appears when it comes to the reporting responsibility. It was observed already market participants may become misled by discrepancies between EMIR and REMIT arrangements for their respective reporting mechanisms (trade repositories under EMIR, RRMs under REMIT).

 

Particularly, questionable for lawyers may be whether the market participants can be considered to have fulfilled their obligations once they have reported the information to an RRM.

 

Comparisons with market perception of the EMIR reporting to trade repositories may tend market participants to hold that once a trade is reported to a RRM the reporting obligation is fulfilled by the market participant.

 

However, even though RRMs will be subject to a stringent ACERs regulatory regime, there are no clear and express legal basis to support the above view.

 

ACER's clarification on the issue would be thus helpful.

 

RRM's compliance control

 

It is estimated the RRM registration process to take about three months. It is therefore essential for entities intending to apply to start the registration process at the latest three months before the date on which they wish to start reporting data.

 

The reservation is made in the ACER REMIT RRM Requirements "that it is not possible for the Agency to state in advance of the registration process which policies / mechanisms are considered in compliance with the requirements. The assessment may vary depending on the type of data reported, on the type of reporting entity (professional third parties handling market participants' data / market participants reporting their own data), on the size of data reported, on the number and variety of data sources and on other relevant factors."

 

Persons responsible for compliance of the RRM

The RRM Application Form requests the details of a person responsible for compliance of the RRM. The question may appear what are the responsibilities of this person and whether he/she is personally liable e.g. for any RRM failures to comply with REMIT.

 

The regulator's stance in that regard is that such person is responsible for the process of RRM registration and reporting, and, moreover, that  potential personal liability of this person is governed by the relevant national law applicable for the RRM.

 

Certified compliance report

 

The Agency may also request a RRM to provide the compliance report. In addition, the Agency may require that such report is to be certified by an independent information systems auditor on the basis of an audit plan produced by the Agency.

 

The Agency intends to request such certified reports to a sample of RRMs every year using a risk based approach.

 

Warnings

 

Furthermore, should the quality of data reported by a RRM significantly decrease after the registration or should the compliance report not reflect full compliance with the RRM requirements, the Agency will give a warning to the RRM concerned.

 

ARIS access discontinuation

 

If adequate data quality standards and/or compliance with RRM requirements are still not met within the time-frame indicated in the warning, the Agency may, after a certain period of time, which shall not be shorter than six months, discontinue access to the ARIS system for the RRM concerned. The RRM for which the RRM registration was revoked cannot re-initiate the RRM registration process for a period of 12 months.

 

In case of third-party RRMs, the Agency will inform the market participant associated to the RRM before discontinuing access. This information will be provided at least six months in advance, in order to allow market participants to make reporting arrangements with another RRM.

 

ARIS access suspension

 

In exceptional circumstances when the Agency would establish that a RRM is in serious breach of its obligations described in the RRM Requirements that could result in the significant risks to overall security, availability or operational reliability of ARIS, the Agency reserves the right to temporary suspend access to ARIS until the breach is resolved and compliance with the RRM requirements is ensured.

 

RRM registration process

 

The RRM registration process envisions the Written Application Form signed by legal representative of the RRM and including at least the information about identity of the RRM, data types to be reported, the estimated number of potential Market Participants on whose behalf the RRM will report, the planned start date of reporting, special arrangements related to the scope of services RRM will be able to offer (e.g. geographical, legal, etc.) and any other information that may be relevant for the assessment of the RRM registration request.

 

Frequent problems while processing RRM applications

 

- The person indicated in the application form should be the same as the person empowered in the Power of Attorney (PoA). In case of inconsistency the ACER will ask for clarification and, if necessary, correction.

 

- The applicants are recommended to use the templates available on the REMIT Portal. However, if this is not possible, the same information as requested in the templates, is to be provided.

 

- The application form needs to be signed either by the legal representative of the company or by the appointed RRM Administrator. In cases of inconsistency, the ACER will ask for correction.

 

- In case of a joint venture applying for RRM registration, it must be clear from both companies' PoAs and application forms who is acting on behalf of whom.

 

REMIT Quarterly No. 2 / Q2 2015

  

 

Considering that the Written Application Form must be signed by legal representative of the RRM, if the power of attorney submitted to the Agency during the RRM registration process is revoked at a later stage, RRM applicants or registered RRMs will be obliged to inform the Agency on any revocation of their power of attorneys and to submit the valid power of attorneys together with the updated application forms without any delay.

 

All reporting entities wishing to become RRMs must submit documentation on their security policy during the registration process.

 

During the registration phase, all reporting entities wishing to become RRMs must submit documentation describing the procedures aimed at ensuring the timely transmission of data and their business continuity plan.

 

RRMs must have adequate systems and controls in place to ensure that:
a. there is certainty about the source of the information created or collected by the RRM. In case of RRMs reporting other information than their own data, this means that the RRM shall be able to guarantee (i) the identity of the market participant(s) or (ii) the identity of any other person submitting information on behalf of the market participant;
b. persons submitting information on behalf of a market participant are properly authorised to do so;
c. transaction reports are complete and accurate. While persons required to report data shall take reasonable steps to verify the completeness, accuracy and timeliness of the data which they submit through third parties, the latter are expected to identify omissions (missing mandatory fields) and obvious errors and to request and / or initiate the re-transmission of erroneous or missing reports;
d. there is no significant risk of data corruption in the input process.

 

During the registration process, reporting entities wishing to become RRM must submit documentation describing the procedures aimed at ensuring input validation. Such documentation needs to include a description of the technical solution to be implemented by the RRM applicant.

 

RRMs reporting data other than their own data must have a mechanism in place to ensure that the person on behalf of whom they report can be granted access to the data submitted to the Agency by the RRM as well as to Agency's receipts detailing out what data was reported and on the outcome of the reporting.

 

Conformance testng of RRMs:

  

1. Connectivity: perform connectivity and resiliency checks for the subscribed interfaces.

 

2. Data Upload: perform upload of data based on a prescribed data set through the subscribed interfaces.

 

3. Data Download: perform download of data-receipts based on a prescribed data set through the subscribed interfaces.

 

4. Valid Data Upload: upload a set of data produced from own data source through the subscribed interfaces.

 

5. Valid Data Receipt: download a produced set of data-receipts based on the data uploads through the subscribed interfaces.

 

6. Continual Delivery: provide a continuous set of data for a period of not less than 5 days, up to maximum of 10 days, through the subscribed interfaces.

 

REMIT Quarterly No. 2 / Q2 2015

 

 

Furthermore, these RRMs must have proper communication channels established with the market participants to ensure they are informed about which data was identified as invalid by the Agency and how they should correct it and re-send it to the RRM for re-submission to ARIS.

 

RRMs must have proper governance agreements in place to ensure that they have internal control mechanisms, transparent and consistent lines of responsibility and sound administrative procedures. In addition, RRMs must implement a robust compliance process with sufficient controls over regulatory requirements and conflict of interest.

 

ACER intends to offer market participants the possibility to request a sample of the data submitted on their behalf by a RRM. In order to ensure secure transmission of the data, access will be granted using devices such as DVDs or USB sticks. The Agency reserves the right to limit the size of the requested file and the number of requests that can be filed every year by each market participant.

 

RRMs must keep a record of the information transmitted to the Agency for a period of at least 12 months from the date of transmission.

 

It is possible to start the registration only as RRM for standard contracts and later extend the registration for non-standard contracts.

 

Permanent character of the RRM's designation

 

Questions & Answers on REMIT made an important clarification on RRM Requirements document, which states that 'those market participants that do not wish to become RRMs, shall indicate in Section 5 of the registration form to whom they permanently delegate the reporting of data'. The ambiguity submitted related to issue when the decision on which RRM to use is "permanent".

 

The ACER's  answer was:

 

"Market participants are not required to permanently delegate reporting of data to a particular RRM. If a market participant decides to change its RRM that market participant is required to update Section 5 of the registration form accordingly, in line with Article 9(5) of REMIT.

The term "permanently" only aims to distinguish between the delegation to third party RRMs and to the situations where one counterparty reports the details of a contract also on behalf of the other counterparty according to Article 6(7) of Commission Implementing Regulation (EU) No 1348/2014. In the latter case, the other market participant does not have to be identified as an RRM in Section 5 of the registration form."

 

The above-mentioned Article 6(7) of Commission Implementing Regulation (EU) No 1348/2014 reads: "[w]here a third party reports on behalf of one or both counterparties, or where one counterparty reports the details of a contract also on behalf of the other counterparty, the report shall contain the relevant counterparty data in relation to each of the counterparties and the full set of details that would have been reported had the contracts been reported by each counterparty separately."

 

Another vital question is whether market participants are able change the RRMs they have selected in Section 5 of the registration form if they decide to use a different RRM to report. The ACER answer in that regard is positive, hence market participants are free to change the RRMs through which they report. However, if a market participant decides to change its selected RRM, Section 5 of the registration form should be updated to reflect this change.

 

ACER also underlined market participants must select all RRMs they are using for data reporting in CEREMP Section 5 (in case there is more than one), with exception to RRMs listed in Section 6.2.1 of the RRM Requirements.

 

Intra-group RRMs

 

Intra-group RRMs report data only on behalf of a market participants in the same group (definition of group to be found in the Directive 2013/34/EU).

 

The significant feature of the current set up is that intra-group RRMs appear all the same for selection to all market participants in Section 5 of the registration form (public list of RRMs).

 

Public list of RRMs does not differentiate between third-party RRMs and intra-group market participant RRMs.

 

RRM offerings

 

See some of the RRM offerings with respect to trade data reporting:

  

- EEX (Customer Information 2015-06-30),

 

- Nord Pool Spot (Fee Schedule, Data and Reporting Services Agreement),

 

- ICE Futures Europe Circular 15038 and ICE REMIT Transaction Reporting FAQs July 2015,

 

Polish Power Exchange,

  

- OMIP

 

EFETnet,

 

- Solien,

 

- REGIS-TR,

 

- Trayport.

 

Only some of those offerings cover full reporting i.e.:

- reporting of orders and transactions concluded through organised trading platforms (as of 07.10.2015);

- reporting of OTC deals (as of 07.04.2016);

- back-loading of contracts concluded prior to the entry into force of the reporting obligation for a given contract category.

 

 


 

 

RRM access master agreements

 

See the industry standards for RRM services:

 

BDEW, EFET, ENERGY UK, EURELECTRIC , EUROGAS REMIT Reporting Agreement - Trade Data (Bilateral)

 

BDEW, EFET, ENERGY UK, EURELECTRIC , EUROGAS REMIT Reporting Agreement - Trade Data (Tripartite)

 

See also the EFET database for REMIT reporting master agreements.

 

 

 

Questions & Answers on REMIT

ACER REMIT PORTAL

(Extract on RRMs)

 

 

During the RRM Registration process, which form should be filled out and uploaded when requesting a digital certificate from the Agency?

 

In case where the certificate is requested for a physical person (e.g. for registering the RRM Admin account), the ACER-PO.pdf form must be used. When a certificate is requested for the purposes of authenticating a machine communication (e.g. when establishing a WebService or SFTP interface with ARIS), the ACER-PSN.pdf form should be used. Both forms are available on REMIT Portal: https://www.acer-remit.eu/portal/acer-documents

 

It is possible to cancel an already started RRM registration if the requirements described in the Technical Specifications for RRMs cannot be met? Is there a formal format for how to request for cancelation and where is it available?

 

If the RRM applicant would like to cancel/stop its registration process before it is completed, an RRM Administrator has to notify the Agency by sending an email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . The Agency will then terminate the registration process for the RRM applicant. However, all requirements laid down in the Non-Disclosure Declaration (NDD) will still apply.

 

Regarding the documentation expected from the RRM applicants to attest that they have mechanisms in place to fulfil the technical and organisational requirements for the submission of data: In what format should documents be submitted to the Agency (e.g. scanned copies of originals signed by the official executive representative of the RRM applicant)?

 

The Agency assumes that documents submitted during the RRM registration process by the RRM applicant are valid. Documents can be submitted as electronic copies of the relevant documents.

 

Are the requirements to become a Registered Reporting Mechanism the 13 specified requirements in the official document "RRM Requirements" (Section 5), or are there some other requirements (e.g. cost related)?

 

The RRM requirements are defined in Section 5 of the RRM Requirements document. The RRM technical specification documentation provides additional information on how to meet these requirements which is available to the RRM applicant after the signing of the Non-Disclosure Declaration. These additional information are relevant to security and data validation.

 

Regarding the testing phase, could you detail this part of the registration process? What kind of data is supposed to be sent to the Agency?

 

This information is available on the REMIT Portal in the RRM Requirements document and also in the RRM Technical Specifications documentation which is available to RRMs after online acceptance of the Non-Disclosure Declaration. Please refer to the aforementioned documents.

 

In the RRM requirements document, the Agency states that it may give a precise time slot for the testing of an RRM applicant. Will the date for the IT testing be proposed by the market participant or does the Agency plan to give an exact time slot for testing (e.g. some concrete period)?

 

The testing is part of the RRM registration process and will be mainly automated. Therefore, no additional communication with ACER will be necessary. Only in exceptional circumstances, the Agency may allocate specific time slots to a particular RRM. In such a case, the Agency will communicate this to the relevant RRM applicant in advance.

 

During the RRM registration we have to specify whether we will be reporting trade data, fundamental data, or both. In case we indicate both, but in the end our customers do not request fundamental data reporting, could we revoke this decision to avoid the testing of this kind of reports?

 

The selected interfaces and schemas during the registration process will be those which will have to be tested in the testing phase during the RRM registration process (Testing Framework). Upon successful results, and all other required steps being successfully fulfilled, the applicant may be approved as an RRM. If in the future, the RRM wishes to modify previous choices or add additional interfaces and/or schemas to its profile then this will be accommodated by the system via a profile update. However, before being able to use the additional interfaces/schemas, it is mandatory that testing via the Testing Framework is run successfully. Access to the Testing Framework remains permanently available to the RRM.

 

In which language have the documents to be submitted in the RRM application process, in the official language of the issuer of the document or in English?

 

According to Article 33(1) of Regulation (EU) No 713/2009 establishing an Agency for the Cooperation of Energy Regulators, and Regulation 1/1958 determining the languages to be used in the EU, documents can be submitted in any official language of the EU. However, Article 33(2) of Regulation (EU) No 713/2009 also provides that the Agency's Administrative Board shall decide on the internal language arrangements for the Agency and the Administrative Board decided that the internal working language of the Agency is English. Therefore, the working language for the examination of RRM applications by the Agency will be English. In this respect, the Agency strongly prefers to receive documentation in English, and the RRM applicant is thus invited to send its application in English as translating documents submitted in other EU languages may require additional time to process the application. 

 

Could reportable wholesale energy contracts from market participants registered in one Member State be reported by an RRM in another Member State?

 

Yes. The market participant can choose RRM(s) from different Member States.

 

Concerning Section 5 of the market participant registration form, should market participants select themselves as potential RRMs in case they intend to report directly only part of the trade data (OTC contracts) and through third party RRMs the remaining data (standard contracts on organised market places)?

 

Yes, the market participants who intend to report part of the trade data themselves should indicate in Section 5 of the market participant registration form that they intend to report their own data.

 

Concerning Section 5 of the market participant registration form, at what stage should the agreement between a market participant and an RRM be sent to ACER?

 

There is no a requirement to send the contracts between a market participant and an RRM to the Agency.

 

Which RRMs need to be identified in Section 5 of the market participant registration form?

 

A: For the first phase of reporting (deadline - 7 October 2015), the market participant is obliged to identify RRM(s) in Section 5 of the market participant registration form only if:

 

(i) the data is reported through an organised market place (OMP), trade matching or trade reporting systems that is different from the OMP where the transactions were executed.

 

The indication of the RRM in Section 5 of the registration form will not be required if the data is reported by:

 

(i) the OMP on which the transactions were executed;

 

(ii) ENTSO-E as regards the data referred to in paragraphs (1) and (2) of Article 8 of Commission Implementing Regulation (EU) No 1348/2014; (iii) ENTSOG as regards the data referred to in Article 9(1) of Commission Implementing Regulation (EU) No 1348/2014.

 

B: For the second phase of reporting (deadline - 7 April 2016), additionally, the market participant is required to identify RRMs that will report second phase data on its behalf. However, such identification of the RRM will not be required for the reporting of data in case:

 

(i) the reporting delegation applies only to a particular transaction and the counterparty to the transaction reports on behalf of the market participant;

 

(ii) a TSO is in charge of reporting transportation data pursuant to Article 6(2) of Commission Implementing Regulation (EU) No 1348/2014;

 

(iii) of a TSO is in charge of reporting data referred to in Article 8(3) and 9(2) of Commission Implementing Regulation (EU) No 1348/2014;

 

(iv) of an LNG system operator as regards the data referred to in Article 9(5) of Commission Implementing Regulation (EU) No 1348/2014;

 

(v) of a storage system operator as regards the data referred to in Article 9(9) of Commission Implementing Regulation (EU) No 1348/2014.

 

Are market participants allowed to register as RRMs (e.g. via subsidiary companies) and report their own standardised contracts executed at organised market places?

 

Market participants cannot report details of wholesale energy products executed at organised marketplaces by themselves, regardless of whether they register as an RRM or not.

Article 6(1) of Commission Implementing Regulation (EU) No 1348/2014 defines the reporting channels for the reporting of details of wholesale energy products executed at organised market places, including matched and unmatched orders, to the Agency.

 

Would it be permitted for an RRM to offer "holiday fees" on the REMIT service to its customers (market participants) during an initial period, having those costs subsidized by other incomes of the RRM?

 

Please note that the Agency has no power to review or approve the fees that RRM will apply for reporting of data to the market participants. However, the Agency would like to stress that RRM's pricing policy applied should comply with the requirements of competition law.

 

During the market participant's registration process with the NRA, by mistake, a company has flagged the box in Section 5 of the registration form indicating that 'I intend to become a reporting entity'. However, the company does not want to register as an RMM. Could you please advise us how this mistake can be corrected?

 

If a market participant has mistakenly ticked the 'I intend to become a reporting entity' option in Section 5 of the CEREMP registration form, please send an email to the ARIS CSD ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) requesting that the RRM Registration process is terminated for this market participant. The ACER Code and the name of the market participant should be clearly stated in that request. ACER will process the request and untick the relevant option in the market participant's profile. Following that, the market participant will be able to select the RRM it wishes to delegate its reporting responsibility to.

 

The RRM Requirements document indicates the concept of reporting delegated chain as follows: "in case of a reporting delegation chain (e.g. counterparty A delegates the reporting to counterparty B, which, in turn, delegates the reporting to C), only the entities submitting data directly to the Agency (C, in the example above) shall register as a RRM". There is a supplier X holding bilateral contracts with diverse suppliers (e.g. Y and Z, and these 2 suppliers only trade with supplier X bilaterally). The supplier X signs a data reporting agreement with RRM1 to report all those bilateral contracts by means of that RRM1. Therefore, the supplier X selects RRM1 in Section 5 of the registration form. However, the suppliers Y and Z do not sign any data reporting agreements with any RRM, because they delegate the reporting obligation to the supplier X. Therefore, the data reporting will fulfil the requirements with the data reporting agreement between X and RRM1. Do suppliers Y and Z have to select the RRM1 in their respective Section 5 of the registration form, even though they did not sign any agreement with the RRM1?

 

Yes, if suppliers Y and Z trade with X on a regular basis, they shall indicate the RRM1 in Section 5 of the registration form. Section 5 of the registration form should indicate the RRM that will ultimately report the market participant's data to the Agency. If, however, suppliers Y and Z trade with X only occasionally and without any "permanent" arrangement then this could be seen as reporting on behalf of the counterparty under Article 6(7) of Commission Implementing Regulation (EU) No 1348/2014 and would not require suppliers Y and Z to declare the RRM1 in the registration form as a reporting entity for their trades. For more information, please see also Section 6.2.1 of the RRM Requirements.

 

As an approved RRM, are we obliged to offer reporting services for the submission of "Non-Standard" Contracts pursuant to Article 6(1) of Commission Implementing Regulation (EU) No 1348/2014?

 

According to the Agency's understanding, the obligation for organised market places to offer a data reporting agreement to the market participants pursuant to Article 6(1) of REMIT does not relate to the reporting of non-standard contracts/contracts executed outside the organised market place. Since there is no obligation to report non-standard contracts/contracts executed outside the organised market place, the obligation for organised market places to offer a data reporting agreement on the request of the market participants does not apply in this case. However, organised market places may nevertheless be willing to assist the market participants with reporting of non-standard contracts/contracts executed outside the organised market place.

 

I am an already registered RRM and I would like to extend the scope of reporting in order to be able to report data for the second phase of reporting as of 7 April 2016. Would it be possible to do so, and if yes, what shall I do?

 

Yes, it is possible for an approved RRM to extend the scope of reporting. The detailed process is explained in Annex X to the document 'Technical Specifications for RRMs'. Please note that the document 'Technical Specifications for RRMs' becomes available to all RRM applicants after the online signature of the Non-Disclosure Declaration. If you encounter any issues during the process, please contact the Central Service Deck: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

What information is the RRM exactly required to keep; only the records transmitted to the ARIS system or also acknowledgement receipts or other communication received from the ARIS system?

 

Please note that the requirements regarding record keeping apply to the data submitted to the Agency. In order to assure the RRM compliance with other RRM requirements (e.g. information security, operational reliability.), the Agency strongly recommends that all receipts and other communications with the Agency are also kept by the RRM.

 

A registered market participant would like to report its non-standard contracts. Does this entity need to register as an RRM and fulfill all criteria concerned in order to be able to report its contracts: (a) for itself and (b) eventually on behalf of its counterparties?

 

If a market participant intends to report directly its non-standard contracts (for self-reporting purposes and/or to offer reporting services to others), it should indicate this in the electronic registration form when registering as a market participant with the competent NRA (Section 5 of the registration form 'Intention to become a Reporting Entity'). The RRM registration process will then begin directly from there. The market participant is required to fulfil all criteria for the RRM as specified in the RRM Requirements document.

 

In case a market participant, which is trading at several organised market places, wants to have a consolidated view of all records of transactions, including orders to trade, how can this be achieved other than reporting through one single RRM?

 

Rather than selecting one single third-party RRM for their reporting services to the Agency, market participants could benefit from the above-mentioned relief of taking reasonable steps if reporting through organised market places, as an RRM, or through a third-party RRM selected by the organised market place concerned. Since RRMs are obliged, under the Agency's RRM requirements, to share all data reported to the Agency with the market participant on their request, the market participant could choose one single third-party entity to collect any such already reported records of transactions, including orders to trade, from the various organised market places concerned in one consolidated way. This would also enable the market participant to report any life-cycle events through such single third-party entity and would enable them to build on the relevant reference IDs from the reports provided by the organised market place concerned to the Agency. Thus, with all necessary information from the organised market place concerned being provided through the single third-party entity, the reporting of lifecycle events can be linked to the originally reported information from the organised market place concerned. This can also include the information on the third party beneficiary.

 

Accordingly, for compliance purposes, the market participant may select a third party to collect all information reported by its different organised market places as RRMs in order to monitor the reported data through one single tool. But such compliance monitoring tool should not be confused with changing the reporting channel to the Agency.

 

As described above, the Agency believes that the reporting of organised market place data through the organised market place concerned, or through a third-party RRM selected by the organised market place concerned, is the best way to ensure the necessary completeness, accuracy, timeliness and data quality for market monitoring purposes ('single order book') and the market participant is relieved from taking further steps necessary in order to verify completeness, accuracy and timeliness of the data submitted to the Agency to a minimum necessary. 

 

Could you please explain how to fill in the information under Section 5 of the registration form (public list of RRMs)? E.g.: If a market participant 'A' wants to report data on behalf of other market participants belonging to the same group, would this market participant 'A' appear in the public list of RRMs (Section 5 of the registration form) for selection to all market participant?

 

As a general rule, a market participant should have a contractual agreement in place with an RRM for delegation of data reporting before it selects this RRM in Section 5 of the registration form (public list of RRMs). Moreover, market participant should be aware that selecting an RRM in Section 5 of the registration form does not confer any legal obligation on that RRM to report on its behalf.

 

The Agency wants to bring the market participants' attention to the fact that not all reporting parties will be made available for selection to all market participants in Section 5 of the registration form (e.g.: ENTSO-E, ENSOG). However, in case where an RRM is considered as an intra-group RRM, i.e. reporting data only on behalf of a market participants in the same group (definition of group to be found in the Directive 2013/34/EU), this intra-group RRM will all the same appear for selection to all market participants in Section 5 of the registration form (public list of RRMs). Indeed no difference will be made in the public list between third-party RRMs and intra-group market participant RRMs.

 

Will TSOs be visible in Section 5 of the registration form in order for market participants to be able to select them?

 

Only TSOs selecting the below RRM types will be visible in Section 5 of the registration form:

(i) 'RRM type: MP reporting for the group' under the stage: Additional Information Submission; or

(ii) 'RRM type: RRM services available to any market participant' under the stage: Additional Information Submission.

 

A holding, which is not itself a market participant, owns several entities that are renewable energy producers and thus are registered as market participants under REMIT. These renewable producers are only legal entities and do not have any employees. One of them will register as RRM and report data on behalf of the other market participants within the holding (intra group RRM). How should the intra group RRM fill in the documents required during the RRM registration process and who bears the legal responsibility for the data reporting?

 

As a general principle, the legal responsibility for data reporting is with the market participant. Therefore, if a market participant decides to delegate the data reporting to an RRM, Article 11(2) of Commission Implementing Regulations applies. It specifies how the responsibility for the reporting is divided between a market participant and an RRM.

 

If an intra group RRM applicant does not have any employees, it should clearly indicate who has the RRM Administrator and RRM Compliance roles in all documents which are submitted during the RRM registration process (e.g. RRM Application Form, Power of Attorney or Non-Disclosure Declaration).

 

 

Documentation

 

 

REMIT Technical Standards for Trade Reporting Public Consultation Document

 

ACER's website enumerating all listed RRMs

 

See also:

 

RRM designation when first registering under REMIT- complicated case

 

REGIS-TR to become a Registered Reporting Mechanism (RRM) in the European wholesale energy market

 

Mark Earthey on the Upcoming Joy of REMIT Reporting

 

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Last Updated on Thursday, 26 May 2016 12:07
 

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